JOB LISTINGS

Bookkeeper (Part-Time Independent Contractor)

Location: Oʻahu, Hawaii (remote)
Compensation: $30-50 per hour, depending on experience
Hours: 3-5 hours/week, flexible schedule

About Us

Conservation Dogs of Hawaiʻi is a non-profit organization based in Hawaiʻi that trains dogs for conservation field work, including biosecurity, downed wildlife monitoring at wind energy facilities, pest detection in remote islands, and native seabird nest detection. We’re looking for a dependable, detail-oriented bookkeeper to keep our finances accurate and organized. The candidate will ideally have non-profit experience to help us with bookkeeping tasks that are specific to non-profits, such as restricted funds.

Responsibilities

Day-to-day accounting

  • Review, categorize, and post transactions from bank checking, credit card, PayPal, and Venmo accounts.
  • Complete monthly reconciliations in Quickbooks Online.
  • Set up new procedures to streamline organizational processes, such as submitting expense receipts and receiving reimbursements. 

Subcontractor management

  • Set up new subcontractors in Quickbooks Online: request W-9s and securely enter tax ID and ACH bank details.
  • Review and process subcontractor invoices.

Client billing and receivables

  • Review subcontractor timesheet hours and completed project jobs; submit corresponding invoices to clients
  • Monitor client payments and follow up on balances unpaid after 30 days

Reporting

  • Prepare summary reports and financial statements for the non-profit board.

Year-end and tax compliance

  • Work with CPA to set up organizational financial processes and resolve any issues.
  • Order tax forms (1099-NEC, Federal 1096, State N-196).
  • Prepare and mail subcontractor 1099-NECs.
  • Complete and mail federal and state information returns (1096, N-196).
  • Submit Quickbooks data to our CPA for tax return preparation.

Qualifications

  • Proven bookkeeping experience, with strong working knowledge of Quickbooks Online
  • Experience with bank and credit card reconciliations and accounts payable/receivable.
  • Familiarity with 1099 reporting and subcontractor payment processes.
  • Comfort handling sensitive information (SSNs, bank details) with strict confidentiality.
  • Excellent organization, accuracy, and follow-through.
  • Clear written communication, including with CDH management, subcontractors, clients, and CPA.

Preferred: 

  • Non-profit accounting experience
  • Knowledge of Hawaii state tax filings
  • Experience preparing financial reports for board of directors and grants

To Apply

Please send your resume and a brief cover letter to info@conservationdogshawaii.org. Please include your availability and any relevant Quickbooks Online experience.

Conservation Dogs of Hawaiʻi is an equal opportunity employer.

Notes:

  • Because this role handles SSNs and bank details, we will do a background check and confidentiality agreement for the accepted candidate.